SAR Compatriots can now make a direct contribution to the productivity of the Patriot Index Committee volunteer effort by submitting computer generated primary and supplemental application data files to the committee.  By providing your data files, you will enable the use of software which will automatically convert the data into the format used for inclusion in the Patriots Index CDs and other publications.  This automatic conversion process will be a significant time saver as otherwise the data from your application(s) has to be re-typed into a computer in it’s entirety.

Data files from any of the four approved application software packages can be accepted for this process (SAR16, SARApAid, Segraves PDF Form Filler (online and Acrobat data files), and the Bristor MSWord template).  Some of these data file types need to be saved in a special format so the conversion software will be able to read them but SARApAid files can be read directly.  Data files should be emailed to the Patriots Index committee via file attachment at: pidata@sar.org.  For organizational purposes, there are specific formats that the committee would prefer for the attachment (data) file name, the subject line of your email message, and for information in the body of the email message.  Adherence to these preferences will help the volunteers organize and administer the volume of email that is expected.

If you are a SARApAid user, SARApAid will take care of all of these details for you.  To send one of your data files to the Patriot Index Committee, load the file, then select File; Send to…; Patriot Index from the SARApAid menu, and an email message will be automatically generated for you with the proper addressing, subject line, message body information, and with your data file attached.  All you need to do is to Send the message like you usually would.  This process does not replace the submission of your printed application to the society for processing and approval.  Your data file(s) should be submitted only after your printed application is submitted.

If your printed application is returned for corrections and/or additions after it has been submitted and you have already emailed your data file, please submit a corrected data file after you have resubmitted your printed application.  If you have to submit a corrected data file, please include the appropriate comment as outlined in the Email Format Instructions.

If you are the user of another application software package or would otherwise like to see the complete instructions for this process, you may do so at the NSSAR Patriot Index Data web page.  If you have any problems with or questions about processing your data files or formatting your data email messages, please send a clear text message to the appropriate Patriots Index committee person at pidata@sar.org.